Doc Sheets is a powerful requirements management system. It is

• Affordable
• Easy to use
• Easy to learn

With Doc Sheets, you can manage your requirements lifecycle from start to finish.

• Requirement Attribution
• Requirements Hierarchy
• Requirements Tracking
• Requirement to Requirement linkage
• Requirement to Deliverable linkage
• Requirement Traceability Matrix
• Requirements Forward and Backward Traceability
• Requirement  Links Missing Reports
• Requirements Versioning
• Requirement Baselines
• Requirement Impact Analysis
• Requirement Verification
• Requirement Validation

You should replace Word and Spreadsheet for the following reasons.

Saving Time

Utilizing Excel for requirement traceability might be time-consuming and is one of the most significant concerns. For instance, manually tracing each in Excel can take time if you have a big project with hundreds or thousands of requirements.

User-Friendliness

Another critical feature of Excel is that it is difficult to use, especially for people new to the application. For instance, navigation and creating links between requirements and other project deliverables can be challenging.

Functionality

Excel also has limited functionality when it comes to requirement traceability. In this case, it cannot automatically generate reports or provide real-time updates. Excel cannot support more complex traceability relationships, such as multiple parents or children.

Errors

There can be a lot of errors when using Excel to track requirements, and the traceability matrix can be inaccurate if requirements or links are entered incorrectly. For this reason, it is crucial to have someone familiar with Excel and traceability matrices to develop and maintain the matrix.

Doc Sheets is a process-independent software. Doc Sheets is effective for any of the following life cycle process:

• Agile Process
• Scrum Process
• Waterfall Process
• V-Model
• Big Bang Model
• Spiral Model
• Custom Process

Many time-saving features make Doc Sheets useful for companies, helping them identify customer needs and implement solutions to achieve customer satisfaction. These are some examples of stakeholders who will find Doc Sheets useful: 

Program Managers –  Program Managers (PMs) can use Doc Sheets to track requirements that must be met by a specific deadline or product release. PMs can also manage workflows and use flow views (Kanban boards). 

System Analyst – Doc Sheets allows the System Analyst (SA) to capture and manage user business and project requirements for development, enhancements, and maintenance. It also enables the SA to prioritize and assign tasks to developers. Systems analysts can also automatically generate specification documents with a table of contents (TOC). 

Software Developer/Programmer – Doc Sheets helps Programmers translate requirements into design specifications (specs). It also enables Programmers to develop and document unit test cases for unit testing. 

Software Tester – Doc Sheets enables Software Testers (STs) to validate the software to ensure it meets all of the user’s requirements. Doc Sheets helps the STs derive test cases from the requirements and design specifications to document test cases and results. 

Technical Writer/Documentation Manager – Doc Sheets enables technical writers to create, edit and manage requirements documents. Creating documents (such as user guides) becomes easy for technical writers as they can readily access requirements and other project artifacts used to develop the software. 

Business Analyst – Doc Sheets enables business analysts to create Business (Process) Requirements sheets and track them through the software development life cycle (SDLC). They can also generate various business analysis reports. 

Doc Sheets can assist you in the effective project management of your projects.

Requirements Tracking

The complexity of products is expanding dramatically, and requirements are passed from one department and stakeholder to another as the development process progresses. Product teams may overcome one of the biggest challenges in requirements management with the help of traceability.

Risk

The best requirements management tools help decrease the risk of undesirable consequences and maximize efficiency. Its benefits include increased team productivity, simplified regulatory compliance, and improved product quality.

Project Scope Management

You can correlate every demand by linking it with the correct business objectives. In this way, you can measure the value of every project requirement. A project’s requirements can be prioritized effectively to prevent never-ending requests.

A Quick Assessment of Project Impact

Project managers can easily and quickly assess the effects of a future modification thanks to good traceability. You can determine the related business objectives and other elements for a specific demand. Additionally, requirements traceability tools make finding the requirements related to a failed test case easier, hastening the problem-solving process.

Better Impact Assessment of Modifications

It may be difficult to ascertain how changes to one object may influence other objects in normal document-based workflows. With Do Sheets, you can use project impact analysis tools automatically, and the tool quickly flags downstream links as “suspect” so that teams can take the appropriate action.

 For instance, teams may see how many downstream test cases for a modified requirement have succeeded in real-time. Compared to manual processes, this design saves much time and work.

Reduction of Project Risks

The proper traceability tool makes it easier to identify critical dependencies between requirements, improving the management and visibility of these links.

Ensures that Project Specifications are followed

Consistency and coherence are improved by finding connections between needs and associated entities. You may use the same terminology, quickly spot contradictions, and correct them. By linking pertinent criteria, you might be able to more easily recognize the inconsistency, for instance, if you use the terms Client and Registered Customer to refer to the same entity.

Enables Monitoring and Control throughout the Requirements Lifecycle

Use the traceability matrix to track which requirements are accepted, which need to be resolved, and which have been rejected. It helps in figuring out which requirements apply to a specific release.

Doc Sheets helps in application life cycle management (ALM)  in many ways.

Project management
Requirements management
Test-case management
Change Management
Traceability
Release Management

Software Requirements Specification

Analysts create the Software Requirements Specification Document, which outlines the project’s user and system requirements and overall scope. Many use Word to create such specifications.

This article discusses the drawbacks of Word for specifications and proposes Doc Sheets as its place.

Collaboration

Software requirements specification involves participation from all project stakeholders (customer, project manager, analysts, and more). It’s incredibly challenging to collaborate with Word tools, and Doc Sheets allows you to collaborate with several people from different locations without worrying about update conflicts. Simply put, people can work on requirements using any browser or device.

Traceability

It is hard to add information, such as the requirement’s source, to specifications written in Word. Additionally, following requirements throughout the development lifecycle is exceedingly challenging. Doc Sheets makes these processes simpler by automatically recognizing requirements and having the ability to trace requirements both forward and backward.

Prioritization

Regardless of the software development methodology you choose (agile, scrum, waterfall, or another), you must prioritize the requirements for implementation. The difficulty of prioritizing in Word is a well-known problem. You can simply prioritize your requirements with the help of Doc Sheets, which combines the power of Word and Sheets.

Software Requirements Verification

Software requirements specifications must be verified to produce a high-quality solution. Requirements can be linked to test cases using Doc Sheets, and test results can be documented. Doing this with Word is a very challenging task.

Doc Sheets is an enterprise and intuitive software that is as easy as a word processor and spreadsheets. Doc Sheets provides much more advantages when compared with Word in the following ways.

Automatic Change Management

Doc Sheets automatically tracks revisions for your software requirements specification, and it also enables you to create a baseline and compare different baselines.

Multiple Outputs

Doc Sheets enable the generation of software requirements specification documents with a table of contents in various layouts and formats. You can even generate specifications in Excel, Word, and pdf formats.

Development Process

Another advantage of using Doc Sheets for your software requirements specification is that it allows you to support any development method, including waterfall, agile, scrum, and custom methods. With Doc Sheets, you may produce an official SRS document. Additionally, you may use Doc Sheets in your agile development process for acceptance testing and user stories.

The Doc Sheets requirements management tool provides features for tracing requirements.

Requirements traceability is a fundamental aspect of any industry that relies on software development to create or enhance products and systems. It helps to explain the relationship between customer requirements, system requirements, and test cases. This makes it possible to track progress, manage changes, and verify that the final product meets the customer’s expectations.

The real benefits of requirements traceability in different industries have been highlighted below.

Medical Device Industry

FDA regulations require that all medical device manufacturers have a system to track finished products and components back to their design specifications. This is necessary to determine the root cause of any issues during use. In some cases, it may be required to recall a batch of devices or components if there are safety concerns. Traceability also helps to support post-market surveillance activities.

Software Development Industry

Traceability is essential to quality assurance and testing in the software development industry, and it helps ensure that all requirements are met and that the final product meets customer expectations. Additionally, traceability can be used to identify areas of improvement in the development process.

Systems Development Industry

In systems development, requirements traceability helps understand the impact of changes on the system. It also makes it possible to compare different design options and verify that the system meets all requirements. Additionally, requirements traceability can be used to identify potential risks and issues during development.

Embedded Systems

In embedded systems, requirements traceability is essential to ensure that the system meets all safety and performance requirements. It also helps to identify potential risks and issues during development. Therefore, traceability can improve the quality of the final product in an embedded system.

As you continue to look for innovations that can impact your industry, it’s essential to consider Doc Sheets for requirements traceability. Automated traceability makes it simple for you to manage every traceability aspect. Doc Sheets helps replace your time-consuming and inefficient traceability system with a system that works and doesn’t miss any tracking system.

Doc Sheets automatically maintains all versions of entered requirements, test cases, and other artifact changes. This means that users may revert back to any version of a particular requirement, test case, or other artifacts with a single click.

The change management feature also allows users to generate reports of artifacts’ change histories at any time, making the task of viewing the timeline and history of changes simple.

Learn more…

Utilizing requirements management tools enable you to function with straightforward, objective, and unambiguous goals. Only by doing this will you be able to significantly advance any project you are working on for your company or product development. Additionally, employing precise and unambiguous specifications will make it much simpler to achieve significant progress with your business objectives.

Because of this, most project managers are now using requirements management tools, which are essential to eliminate wishful thinking, presumptions, ambiguity, and extraneous interpretations of a project’s needs. Utilizing technologies for requirements management also helps with product development and testing to ensure it achieves its goals.

Getting a requirements management tool that will help with controlling product development or overseeing the entire project is often where project managers focus their attention. However, these people usually choose the best product by skipping over the fundamentals of requirements management tools. As a result, these are the fundamental qualities that requirements management technologies must have.

• Ease of Use
• Adaptable to any Process
• Affordable
• Traceability
• Verification and Validation
• Collaboration
• Integration with other Tools
• Customized to Meet Organizational Goals
• Managing Requirements in a Central Repository
• Automatic Requirements Gathering

• RM tools help businesses in more effective and efficient content management.
• Requirements management systems let businesses automate their content workflows and processes, which makes work easier and more efficient.
• Organizations can better understand and manage their needs with the help of RM tools.
• With requirements tools, organizations can better manage, store, and distribute needs, improving their overall quality.

Requirements Resources:

https://www.nasa.gov/pdf/293233main_62651main_1_pmchallenge_hraster.pdf

https://www.pmi.org/learning/library/requirements-management-planning-for-success-9669

https://www-pub.iaea.org/MTCD/Publications/PDF/TE-1933_web.pdf

The industry introduces the requirements management system to properly manage requirements and ensure their optimal and accurate application. The purpose of such a process is to document, analyze, track, agree, monitor, version, and prioritize the requirements defined by the stakeholders.

First, it should be clarified that a requirement is a specific, measurable, and recorded physical or functional need that a design, product, or process must meet. Indeed, in its basic form, a requirements management tool is a benchmark for product development teams that ensures that all team members can track requirements as they progress through work and appropriately evaluate their progress at any time in the product development process. Indeed, during product development, teams can save time, money, and effort by using a real-time requirements management platform that records everything from tacit knowledge to regulatory compliance standards.

The technical requirements management tool lets you capture, track, analyze, and manage changes to requirements in one secure, central, and accessible place. This helps to strengthen collaboration, increase transparency and traceability, reduce transformations and develop user-friendliness. A digital solution also improves project agility and makes it easier to meet and comply with regulations.

Using a digital requirements management tool has several advantages; first, a team can work in real-time, anywhere. The team members can share information within and between documents, wherever they are. In addition, the team can use the same requirement in multiple places without redefining it. You can create baselines to identify the status of a requirement in real time; to reduce the occurrence of user errors.

In the specialty of software engineering, requirements management is a fundamental component. Its main objective is to monitor the satisfaction of customer requirements, as well as internal and external stakeholders regarding the product to be developed.

Activities that are part of this include requirements definition and management. Indeed, it is a sequence of tasks, in other words, a sequence of chronologically ordered processes that span the entire duration of the project. Commonly, the project manager, also called the requirements management engineer, oversees the implementation and integration of requirements and changes and the ordinary course of the project. Let’s take a closer look: for example, for IT projects, if the definition of what the software to be developed must achieve and which processes it must support, it becomes obvious that problems appear in the rest of the process.

It should be noted that in large-scale projects operating on complex products, the aforementioned discipline helps to maintain efficiency at a high level throughout the project and to avoid errors and conflicts between all project partners. Problems arising from any change in the customer’s wishes can be managed and handled in advance by a requirements management engineer who will define measures to mitigate the spread of any adverse effects.

In summary, the field of project management continues to evolve in a market perpetually marked by ever-increasing competition, the need to make rapid changes, and the arrival of new technologies (Machine Learning, automation, AI, etc.).

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