Requirements Management Plan

Control your projects with requirements management plans

Requirements management plans are a very important aspect of the product development process. 

The purpose of the requirements management plan is to define how the project stakeholders jointly develop, agree upon, and maintain the requirements for the project. The requirements management plan should identify the key stakeholders, how they communicate with each other, what methods to gather and document requirements, who is responsible for approving requirements, and how often the requirements are reviewed and updated.

How does Doc Sheets help for Requirements Management Plans?

Project requirements are constantly evolving and must be managed effectively to ensure the project’s success. Doc Sheets software can play a vital role in this process by providing a central repository for requirements, traceability between requirements, and visualization of the impact of changes.

Project managers can use Doc Sheets software to stay updated on continuously changing project requirements and ensure stakeholders are informed. This can save a lot of time and effort in communication and coordination between different team members.

The software can also help identify requirements gaps and track the project’s progress against the requirements. Using this information, you can determine how to meet the project’s needs and ensure its success.

General plan overview

Where do you even start assuming you’ve never written a requirements management plan?

Here’s a high-level overview of what your requirements management plan should include:

  1. An introduction to the project and the purpose of the requirements management plan.
  1. An overview of the general approach to collecting, documenting, and managing project requirements.
  1. The roles and responsibilities of those involved in gathering, analyzing, and approving requirements.
  1. The processes for gathering, analyzing, and approving requirements, including any tools or templates used.
  1. The criteria determine whether a requirement is complete, accurate, and feasible.
  1. The approach to change management for requirements, including how changes are proposed, tracked, and approved.
  1. The communication plans for sharing information about requirements with stakeholders throughout the project lifecycle.

Plan phases: planning, measurement, scope identification, and management

The purpose of the requirements management plan is to define how the project will be managed from a requirements perspective. It includes the following four phases:

Planning: The first phase of the requirements management plan is about planning. In this phase, you’ll need to determine who will manage the requirements, what tools and processes will be used, and how often you’ll review and update the requirements.

Measurement: The second phase of the requirements management plan is about measurement. In this phase, you’ll need to establish metrics for tracking progress and determining whether the project is on track. You’ll also need to identify who will be responsible for collecting and analyzing the data.

Scope Identification and Management: The third phase of the requirements management plan is about scope identification and management. In this phase, you’ll need to identify which features or functions are required for the project and create a work breakdown structure accordingly. You’ll also need to establish procedures for changing the scope throughout the project.

Closure: The fourth and final phase of the requirements management plan is about closure. In this phase, you’ll need to capture lessons learned from the project and update the requirements document accordingly. You’ll also need to archive all project artifacts so they can be easily accessed in case they’re needed in future projects

Organizing key requirements

Requirements organization is a key success factor for any requirements management plan. Requirements must be grouped and structured in a way that makes sense for the project and stakeholders. There are many different ways to organize requirements, but common methods include grouping by business function, product feature, or stakeholder.

No matter how you organize your requirements, keeping them organized throughout the project is important. A good requirements management tool allows you to easily track and manage your requirements as they change over time.

Gather, organize and prioritize requirements

The success of any project hinges on requirements. Accurately understanding, documenting, and managing project requirements is essential to ensuring the final product meets stakeholder expectations.

Requirements gathering is identifying, documenting, and prioritizing the specific needs or capabilities necessary for a business solution. Stakeholder involvement is essential to ensure that all voices are heard and that all requirements are considered.

Once the requirements have been gathered, they must be organized and prioritized so that the development team can focus on the most important features first. The requirements management plan should document the organization and prioritization of requirements.

The following are some tips for gathering, organizing, and prioritizing requirements:

  1. Establish criteria for what makes a requirement “complete.” This will help ensure that all relevant information is captured during the requirements-gathering process.
  1. Encourage stakeholders to think about their ideal solution without worrying about feasibility or cost at this stage, and this will help ensure that all potential solutions are considered.
  1. Use a Requirements Traceability Matrix (RTM) to map out how each requirement relates to other requirements, test cases, and design specifications. This will help ensure that no requirement is forgotten or left out during Development.
  1. Work with your development team to prioritize the requirements based on importance and complexity. This will help ensure that the most important features are implemented first and that Development understands why certain

Mapping requirements to the product release schedule

It is important to map requirements to your schedule so that your product release schedule meets your customers’ needs. This process can help you identify which requirements are most important to your customers and how these requirements can be met within the timeframe of your product release schedule.

By mapping requirements to the product release schedule, you can prioritize requirements and ensure that the most important customer needs are met first. This process can help you avoid last-minute changes and ensure that your product release schedule is realistic and achievable. 

Doc Sheets requirements management tools help mapping requirements to product releases.

Establishing the level of effort estimation

The next step in creating your requirements management plan is establishing the level of effort estimation. This will help you understand the work scope required and how long it will take to complete the project.

A few different methods can be used to estimate the level of effort required for a project. A work breakdown structure (WBS) is the most common method, and this method breaks down the project into smaller tasks and then estimates the amount of time and resources required for each task.

Another standard method is to use a bottom-up approach. This involves estimating the time and resources required for each component of the project, and estimates are added together to get a total amount of effort.

Once you have established the level of effort estimation, you can start allocating resources and creating a project schedule.

Conducting workshops to establish priorities

Conducting requirements workshops is important in gathering the information necessary to build an accurate and comprehensive requirements management plan. In these workshops, various stakeholders will come together to discuss the project at hand and establish priorities.

The group will identify the project’s goals, what needs to be accomplished, who is responsible for each task, and how success will be measured through these discussions. This process will help ensure that everyone is on the same page and that no critical details are overlooked.

After the workshop, it will be up to the requirements manager to document all of the agreed upon information and make it available to all relevant parties. This documentation will serve as the foundation for the requirements management plan and should be referenced throughout the project’s lifecycle.

Use of measurable goals for prioritization

Using measurable goals is an essential part of any requirements management plan. Prioritizing goals allows for more effective and efficient use of resources. By knowing which goals are the most important, organizations can focus their efforts on achieving them first.

There are a few different ways to prioritize goals. One method is to prioritize by importance. This means that organizations would choose to work on the goal that is most important to them first. Another way to prioritize is by urgency. In this case, organizations would first work on the most urgent goal.

Once goals have been prioritized, organizations can start to develop a plan to achieve those goals. The plan should include who will be responsible for each task, what resources are needed, and when the tasks need to be completed. A detailed plan will ensure that all necessary steps are taken to achieve a good outcome.

Requirements management plan benefits

A systematic plan for managing requirements during software or any product development is known as a requirements management plan. Creating a requirements management plan ensures that project requirements are well-defined, clear, and attainable.

A requirements management plan ensures that all stakeholders in a project understand what is required of them and provides a clear process for managing and tracking changes to requirements.

The benefits of having a requirements management plan include the following:

Improved communication between stakeholders: A requirements management plan can help improve communication between stakeholders by providing a clear and concise overview of the project’s goals, objectives, and deliverables.

Reduced risk of scope creep: By documenting and tracking requirements, a requirements management plan can help reduce the risk of scope creep, which is when the scope of a project starts to increase beyond what was initially agreed upon.

Increased efficiency and productivity: A well-managed set of requirements can lead to increased efficiency and productivity as everyone involved in the project knows what needs to be done and when it needs to be done.

How to create a requirements management plan

Requirements management is defining, tracking, and managing the requirements for a project or product. A requirements management plan (RMP) is a document that describes how requirements will be managed throughout the lifecycle of a project or product.

Creating a requirements management plan requires careful consideration of several factors, including:
-The stakeholders involved in the project and their respective roles and responsibilities
-The types of requirements that need to be managed (e.g., functional, non-functional, technical) –How those requirements will change over time during the course of the project
-What tools and techniques will be used to manage Requirements (e.g., use cases, user stories)

Creating a comprehensive yet achievable RMP is critical to ensuring successful delivery.


A requirements management plan can offer several benefits for your business. It can help you to understand your customers’ needs better, ensure that all stakeholders are aware of the requirements for a project, and track and manage changes to those requirements. Implementing a requirements management plan can help to improve communication and collaboration within your team and ultimately lead to more successful projects.